The monthly meeting was held on Monday, May 3, 2010. We were excited to see so many new faces in the crowd and spent the first few minutes introducing ourselves.
Our first topic of business was an update from the Nominating Committee on their recommendations for the 2010-2011 Board. The committee tapped into the general membership volunteers that showed an interest in becoming part of the Board. We were excited to put them in a position based on their interests and our needs. We are confident that the recommendations give us a solid Board for the upcoming school year that will allow the PTA to continue to thrive at Chets Creek. In case anyone is wondering, we are still looking for a PTA President. Any takers?
Old Business
Volunteer Appreciation Update
Last Tuesday, our Volunteer Coordinators hosted our annual Volunteer Reception. All volunteers that dedicated ten or more hours were invited to attend. The PTA Board provided desserts for our fellowship gathering, and door prizes were drawn. About 50 volunteers joined us for the evening and due to the low attendance, we discussed recognizing volunteers in some other manner next year. We proposed having a Board member that would write hand written notes throughout the year to volunteers as they gave of their time and talents. A Board member has been nominated for the position and graciously agreed to thank volunteers as we go next school year.
Arts Extravaganza Update
Arts Extravaganza was a grand success this year. The Arts Baskets put together by the teachers and the Room Parents were put out three days for bidding prior to the Friday Family Night. The baskets raised over $2,000 for PTA which they recommitted to the Arts fund at CCE. The Family Night which included artists, musicians, and art stations were vital in making the night such a success. Our recommendation for next year is to again set up baskets in advance.
New Business
Teacher Appreciation Luncheon
PTA is saying thank you to teachers on Wednesday, May 5, 2010 by hosting a Teacher Appreciation Luncheon. PTA in partnership with Olive Garden is having a soup and salad luncheon from 11 am to 2 pm in the Conference Room.
PTA Night with the Suns (May 11)
On Tuesday, May 11, 2010, all PTA members showing their PTA card when purchasing tickts, will receive 1/2 price tickets at $4.25 in our Special Reserved Section. Children ages 4-14 will get in for only $1.50 each. As an added bonus, anyone who has volunteered 50 hours or more, will get in FREE when they show verification. On slate for May 11th are the Birmingham Barons. Gates open at 6 pm and game time starts at 7:05 pm. Hot dogs, peanuts, and ice cream will cost fifty cents.
DCC Spring Leadership Workshops (Monday, May 17)
We highly recommend all incoming and current CCE Board members to attend Duval County Councils of PTAs annual Spring Leadership Workshop on Monday, May 17, 2010 at the Schultz Center. Registration is on-going, beginning at 9 am and no pre-registration is required. The workshops are free to all PTA members. Classes include:
--So Now You're President Part I
--So Now You're President Part II
--Building a PTA website
--Money Matters-What a Treasurer Really Needs to Know
--Fundraising-How to Make the Best Choice
--Growing Your PTA-Your Membership Campaign
--Recruiting and Retaining Volunteers
--Working with Business Partners
--Getting the Recognition You Deserve-Awards
--Developing Successful Programs
--Secretaries & Newsletters
--Building Your Financial Resources Through Grants
--Keys to Increasing Male Involvement
--Rebuilding Your PTA
--Bylaws & Parliamentary Procedures
--Conflict Resolution
P & P Luncheon (May 27 @ 11 am)
On May 27 interested and available Board members will be attending the P & P luncheon where Awards will be announced. In attendance will be Sue W., Romy, Karen M, Renee, Theresa, Deb O, Maria G, Lourdes, Suzanne, Stanley, Julie, Susan, Kernan Principal, Angela, Linda, Tim M.
PTA DATES TO REMEMBER:
5-5-10 Teacher Appreciation Luncheon
5-7-10 BUDs Club Mother’s Day Cake Decorations
5-10-10 Chick-fil-A Night, Grade 4
5-11-10 PTA Night with the Suns
5-12-10 Early Release
5-22-10 Campus Clean-Up
5-27-10 P & P Luncheon
5-28-10 Schools Closed
5-31-10 Schools Closed
6-07-10 PTA Meeting
Other Tentative Dates of Interest:
June 1 & 3 Third Grade Performances
June 7 K/1 Field Days
June 8 2/3 Field Days
June 9 4/5 Field Days
June 11 Last Day for Students
Showing posts with label meetings. Show all posts
Showing posts with label meetings. Show all posts
Tuesday, May 4, 2010
Thursday, February 4, 2010
February Meeting
February 1, 2010
CALL TO ORDER
Approval of Minutes
Correspondence
Julie sent out thank you notes to Mr. Graham for gathering boxes for our Giving Tree project and to Target for sending gift cards to help those effected by it the Links fire. Birthday cards were sent to Angela, Maria, and Patricia, and staff birthdays were celebrated. Thank you notes will be sent for the January Family Night Dinner.
Financial Report
We went over each line item on the budget to report what has been spent and what has not. We need to raise about $3,500 to have the funds to support the items we've agreed to pay for this school year, and to have $11,000 in summer contingency. Fundraising will occur with hotdogs at the Bingo Night and pizza at BUD's Movie Night. Other fundraisers will be considered at the March Board Meeting. If sufficient funds are not raised, fewer dollars will be allocated in Summer Contingency, something we hope to avoid.
Principal’s Report
Susan shared the calendar dates (listed under Dates to Remember), and spoke about the process for doing CCE's mid year School Improvement Plan update and getting started on the budget process for next school year.
OLD BUSINESS:
January Family Night
http://chetscreekpta.blogspot.com/2010/01/january-family-night.html
Next Year’s Family Nights: Business Partnerships
Many local businesses have been in contact with us about building partnerships similar to what we've established with Chick-Fil-A. As reported last month, most of their requests have come in the form of Spirit Nights to be conducted at their establishments. A sub committee will meet to discuss these Spirit Nights, however we also discussed the idea of having our Business Partner liaison create an application form for our Family Night Dinners. The businesses would have the opportunity to submit the application to be considered to host, on our campus, a family night dinner. All applications would be considered based on price point and offerings, and we would book next year's Family Night Dinners with these businesses. This would give local businesses the opportunity to begin their partnership with us, and would then leave the door open for other opportunities.
NEW BUSINESS:
Volunteer Orientation –March 1st at 6:30 pm
Due to demand, an additional Volunteer Orientation has been added to the calendar for March 1st at 6:30.
Board Positions for 2010-2011
Board Position Descriptions were handed out. Board Members were asked to read the descriptions and think about the role they would like to hold in the 2010-2011 school year. At our March 1st meeting, we will let the Board know whether or not we want to continue in the role we are currently serving in or not. This way, we will know whether we should be actively recruiting for additional assistance.
Corporate Contributions Contests
Thanks to the hard work of Romy and Maria for running our Corporate Contribution Contest by grade levels this year, in December, we received checks from box tops for $1,942.00, Publix Rewards for $116.00, ink/cell phone returns for $899.00, and Tyson's for $189.36. We've also accumulated points from Campbell's of 15,587 points, and from Coke Rewards of 19,962 points. The Board decided to spend the points by having the Music, PE, and Character Education teachers look through the catalog and submit their requests. Because so many students have asked, Maria & Romy have decided to hold one more contest this year. The contest will be held the week of April 12th for K-5, and the winner will be announced based on a ratio of points tallied for each student in the homeroom.
The fourth and fifth grade contests were a grand success and over 7 boxes full of labels were mailed. Ms. Rice's class took gold in fourth grade and Mrs. Shannon's class in fifth grade.
Programs: Valentine’s Dance
Fitting this year’s theme, Orchestrating a Symphony of Student Success, we've asked the students to come enjoy the music with their friends during Chets Creeks’ Valentine dance on Friday, February 12th! Due to its popularity, PTA will host two dances that evening. Students can choose to come from 6:00 – 7:30pm OR 8:00 – 9:30pm. A professional DJ will be at both dances! PTA will sell pizza, drinks, candy and flowers!
Please remember, all students must be accompanied by an adult. The dance has a $3.00 charge for all students coming to the dance. Parents are free, but must have a ticket. No child will be admitted without an adult and no adult will be admitted without a child. Tickets may only be purchased in advance. To order tickets, students needed to return a form that was sent home last Monday indicating their time preference. There will be 350 tickets per dance sold.
If you have any questions, please contact Pam Witt @ 821-8172. Order forms are due by February 8th. Tickets will be sent home with children by Thursday, February 11th.
Ways and Means: Fundraiser
PTA is assisting with the Cookie Dough fundraiser for patrols currently being held. Angela requested help on the day of delivery and will let the Board know when that will be.
As we reviewed the Financial Report, we were reminded that we have a $3,500 gap between the funds we have earmarked for items and the amount we took in. We expected our Sally Foster fundraiser to take in about $25,000 based on historical data, but this year we only took in $11,000. The school picked up the Academic Support items and we took that off the budget. After readjusting, we still have the $3,500 gap. The Board discussed many fundraisers ideas, some were typical but others were way outside the box. Therefore, we decided to sell Orange Tree hotdogs at our Bingo night and Pizza at our BUD's Club Movie Night. We'll see how much money that brings in. In addition, each member was invited to email Suzanne their other ideas. Suzanne will put them all in one document and add it to the March 1st agenda where all the ideas will be discussed. If you have an idea, please get it to her by February 16. Susan will be checking on the legalities of each idea before the next meeting.
Volunteers
If you would like to volunteer to assist with the Valentine's Dance please let Lourdes, Deb, or Kathi know. We need at least three Board members at each dance and other chaperones are welcome to help with the dance.
DATES TO REMEMBER:
2-03-10 Early Release
2-08-10 Chick-fil-A Night --Sponsored by Grade 3
2-09-10 Florida Writes
2-12-10 Valentine’s Dance
2-15-10 Presidents’ Day-No School
2-17-10 Early Release
2-26-10 FCAT Formal 5 -- 196 Level 5 students have been invited.
2-27-10 Campus Clean Up
3-01-10 PTA Board Meeting & Volunteer Orientation
CALL TO ORDER
Approval of Minutes
Correspondence
Julie sent out thank you notes to Mr. Graham for gathering boxes for our Giving Tree project and to Target for sending gift cards to help those effected by it the Links fire. Birthday cards were sent to Angela, Maria, and Patricia, and staff birthdays were celebrated. Thank you notes will be sent for the January Family Night Dinner.
Financial Report
We went over each line item on the budget to report what has been spent and what has not. We need to raise about $3,500 to have the funds to support the items we've agreed to pay for this school year, and to have $11,000 in summer contingency. Fundraising will occur with hotdogs at the Bingo Night and pizza at BUD's Movie Night. Other fundraisers will be considered at the March Board Meeting. If sufficient funds are not raised, fewer dollars will be allocated in Summer Contingency, something we hope to avoid.
Principal’s Report
Susan shared the calendar dates (listed under Dates to Remember), and spoke about the process for doing CCE's mid year School Improvement Plan update and getting started on the budget process for next school year.
OLD BUSINESS:
January Family Night
http://chetscreekpta.blogspot.com/2010/01/january-family-night.html
Next Year’s Family Nights: Business Partnerships
Many local businesses have been in contact with us about building partnerships similar to what we've established with Chick-Fil-A. As reported last month, most of their requests have come in the form of Spirit Nights to be conducted at their establishments. A sub committee will meet to discuss these Spirit Nights, however we also discussed the idea of having our Business Partner liaison create an application form for our Family Night Dinners. The businesses would have the opportunity to submit the application to be considered to host, on our campus, a family night dinner. All applications would be considered based on price point and offerings, and we would book next year's Family Night Dinners with these businesses. This would give local businesses the opportunity to begin their partnership with us, and would then leave the door open for other opportunities.
A sub committee to discuss other Business Partner opportunities will convene in April and present to the Board in May. Committee members include Pam, Julie, Jackie, Lisa M, Romy, and PTA Faculty Representatives. If you would like to participate, please let Suzanne know.
NEW BUSINESS:
Volunteer Orientation –March 1st at 6:30 pm
Due to demand, an additional Volunteer Orientation has been added to the calendar for March 1st at 6:30.
Board Positions for 2010-2011
Board Position Descriptions were handed out. Board Members were asked to read the descriptions and think about the role they would like to hold in the 2010-2011 school year. At our March 1st meeting, we will let the Board know whether or not we want to continue in the role we are currently serving in or not. This way, we will know whether we should be actively recruiting for additional assistance.
Corporate Contributions Contests
Thanks to the hard work of Romy and Maria for running our Corporate Contribution Contest by grade levels this year, in December, we received checks from box tops for $1,942.00, Publix Rewards for $116.00, ink/cell phone returns for $899.00, and Tyson's for $189.36. We've also accumulated points from Campbell's of 15,587 points, and from Coke Rewards of 19,962 points. The Board decided to spend the points by having the Music, PE, and Character Education teachers look through the catalog and submit their requests. Because so many students have asked, Maria & Romy have decided to hold one more contest this year. The contest will be held the week of April 12th for K-5, and the winner will be announced based on a ratio of points tallied for each student in the homeroom.
The fourth and fifth grade contests were a grand success and over 7 boxes full of labels were mailed. Ms. Rice's class took gold in fourth grade and Mrs. Shannon's class in fifth grade.
Programs: Valentine’s Dance
Fitting this year’s theme, Orchestrating a Symphony of Student Success, we've asked the students to come enjoy the music with their friends during Chets Creeks’ Valentine dance on Friday, February 12th! Due to its popularity, PTA will host two dances that evening. Students can choose to come from 6:00 – 7:30pm OR 8:00 – 9:30pm. A professional DJ will be at both dances! PTA will sell pizza, drinks, candy and flowers!
Please remember, all students must be accompanied by an adult. The dance has a $3.00 charge for all students coming to the dance. Parents are free, but must have a ticket. No child will be admitted without an adult and no adult will be admitted without a child. Tickets may only be purchased in advance. To order tickets, students needed to return a form that was sent home last Monday indicating their time preference. There will be 350 tickets per dance sold.
If you have any questions, please contact Pam Witt @ 821-8172. Order forms are due by February 8th. Tickets will be sent home with children by Thursday, February 11th.
Ways and Means: Fundraiser
PTA is assisting with the Cookie Dough fundraiser for patrols currently being held. Angela requested help on the day of delivery and will let the Board know when that will be.
As we reviewed the Financial Report, we were reminded that we have a $3,500 gap between the funds we have earmarked for items and the amount we took in. We expected our Sally Foster fundraiser to take in about $25,000 based on historical data, but this year we only took in $11,000. The school picked up the Academic Support items and we took that off the budget. After readjusting, we still have the $3,500 gap. The Board discussed many fundraisers ideas, some were typical but others were way outside the box. Therefore, we decided to sell Orange Tree hotdogs at our Bingo night and Pizza at our BUD's Club Movie Night. We'll see how much money that brings in. In addition, each member was invited to email Suzanne their other ideas. Suzanne will put them all in one document and add it to the March 1st agenda where all the ideas will be discussed. If you have an idea, please get it to her by February 16. Susan will be checking on the legalities of each idea before the next meeting.
Volunteers
If you would like to volunteer to assist with the Valentine's Dance please let Lourdes, Deb, or Kathi know. We need at least three Board members at each dance and other chaperones are welcome to help with the dance.
DATES TO REMEMBER:
2-03-10 Early Release
2-08-10 Chick-fil-A Night --Sponsored by Grade 3
2-09-10 Florida Writes
2-12-10 Valentine’s Dance
2-15-10 Presidents’ Day-No School
2-17-10 Early Release
2-26-10 FCAT Formal 5 -- 196 Level 5 students have been invited.
2-27-10 Campus Clean Up
3-01-10 PTA Board Meeting & Volunteer Orientation
Thursday, September 17, 2009
September Meeting
Financial Report: The checking amount balances are $12,692.02.
Budget: The budget committee presented a balanced budget with projected expenditures of $98,635.85. The board passed the budget and it will go on for general voting at the September 17, 2009 Open House.
September Family Night: September Family Night will be held on September 29, 2009. All families are invited to pre-order for a catered dinner from Salerno's Ristorante and Pizzeria. The cost per person will be $6.00. We need volunteers to help serve the dinner if anyone is interesting in assisting. Following the 6:00 pm dinner, families are invited to attend a Grade 2 Math Night or Grade 4 Writes Night.
Teacher Appreciation Dinner on Family Nights: We discussed whether or not to provide each teacher a single ticket to eat dinner on their grade level's Family Night. This year's budget was passed by the time we discussed this option and tabled for later discussion. It is a topic of discussion because teachers are not required to attend Family Nights, but their participation is critical for parent involvement.
Babysitting Services for Family Nights: The board discussed whether or not to provide babysitting services, however this item was not placed in the budget for this year. This has not been a service provided in the past and many board members felt that children could attend the Family Night with the parent like they do for Open House. A few members suggested trying to secure high school students wanting to log volunteer hours for free services, because they recognize that it can be difficult on the teachers if young kids are not entertained.
Corporate Contribution Contest, Grade 1 & Grade 2: The collecting of box tops, Tyson's & Campbell's labels, empty ink cartridges, and old cell phones has been a huge success in Grade 1 & Grade 2 during their Corporate Contributions Contest. The classroom winner for First Grade was Mrs. McLeod's homeroom and the Second Grade winners were Mrs. Ross & Miss Russell's co-teach homerooms. The students in the two classrooms will enjoy the grand prize of a pizza party. The next contest, Kindergarten, runs from Oct 1st through Oct 15th.
Volunteers: Help is needed to take pictures and collect paperwork at the Open House Volunteer Orientations on September 17 and September 24th. As well as the 10 am Volunteer Orientations on September 29 and October 5. In addition, volunteers are needed to serve dinner from Salerno's on Grade 2 Math Night and Grade 4 Writes Night.
BUDs Club: The annual BUDs Pancake Breakfast is scheduled for Friday, September 18th at 8 am in the dining room. Families were asked to pre-purchase tickets, but tickets will also be available the morning of the breakfast.
Duval County Report: Julie attended the DCC Meeting and reported about the meeting agenda. She also shared grant information we may be interested in pursuing.
Membership: The membership drive concluded with 1,076 PTA memberships. Mrs. Timmons' Second Grade classroom was the first classroom with 100% PTA membership and won a pizza party and $50 Visa Card. Nineteen other classes reached 100% PTA membership during the drive and won a popcorn parties. The winner of the teacher drawing was Ms. Launey and the staff member winner was Mrs. Thomas.
Dates to Remember:
9-17-09 Open House (K,2,4)
9-18-09 Pancake Pigout sponsored by the BUD's club9-24-09 Open House (1,3,5)
9-26-09 Campus Clean-Up
9-28-09 Sally Foster Sale Begins
9-29-09 10 am Volunteer Orientation
2nd/4th Family Night (Math Night, FCAT Writes Night)
10-1-09 Kindergarten Corporate Contributions Contest
10-5-09 10 am Volunteer Orientation
PTA Board Meeting
10-9-09 Fall Pictures
10-12-09 Book Fair Week
Sally Foster Sale Ends
10-14-09 Vision Screening10-15-09 Vision Screening
10-19-09 Literary Pumpkin Festival Week
10-23-09 Fall Carnival
10-24-09 Campus Clean Up
10-30-09 Report Cards Go Home
Budget: The budget committee presented a balanced budget with projected expenditures of $98,635.85. The board passed the budget and it will go on for general voting at the September 17, 2009 Open House.
September Family Night: September Family Night will be held on September 29, 2009. All families are invited to pre-order for a catered dinner from Salerno's Ristorante and Pizzeria. The cost per person will be $6.00. We need volunteers to help serve the dinner if anyone is interesting in assisting. Following the 6:00 pm dinner, families are invited to attend a Grade 2 Math Night or Grade 4 Writes Night.
Teacher Appreciation Dinner on Family Nights: We discussed whether or not to provide each teacher a single ticket to eat dinner on their grade level's Family Night. This year's budget was passed by the time we discussed this option and tabled for later discussion. It is a topic of discussion because teachers are not required to attend Family Nights, but their participation is critical for parent involvement.
Babysitting Services for Family Nights: The board discussed whether or not to provide babysitting services, however this item was not placed in the budget for this year. This has not been a service provided in the past and many board members felt that children could attend the Family Night with the parent like they do for Open House. A few members suggested trying to secure high school students wanting to log volunteer hours for free services, because they recognize that it can be difficult on the teachers if young kids are not entertained.
Corporate Contribution Contest, Grade 1 & Grade 2: The collecting of box tops, Tyson's & Campbell's labels, empty ink cartridges, and old cell phones has been a huge success in Grade 1 & Grade 2 during their Corporate Contributions Contest. The classroom winner for First Grade was Mrs. McLeod's homeroom and the Second Grade winners were Mrs. Ross & Miss Russell's co-teach homerooms. The students in the two classrooms will enjoy the grand prize of a pizza party. The next contest, Kindergarten, runs from Oct 1st through Oct 15th.
Volunteers: Help is needed to take pictures and collect paperwork at the Open House Volunteer Orientations on September 17 and September 24th. As well as the 10 am Volunteer Orientations on September 29 and October 5. In addition, volunteers are needed to serve dinner from Salerno's on Grade 2 Math Night and Grade 4 Writes Night.
BUDs Club: The annual BUDs Pancake Breakfast is scheduled for Friday, September 18th at 8 am in the dining room. Families were asked to pre-purchase tickets, but tickets will also be available the morning of the breakfast.
Duval County Report: Julie attended the DCC Meeting and reported about the meeting agenda. She also shared grant information we may be interested in pursuing.
Membership: The membership drive concluded with 1,076 PTA memberships. Mrs. Timmons' Second Grade classroom was the first classroom with 100% PTA membership and won a pizza party and $50 Visa Card. Nineteen other classes reached 100% PTA membership during the drive and won a popcorn parties. The winner of the teacher drawing was Ms. Launey and the staff member winner was Mrs. Thomas.
Dates to Remember:
9-17-09 Open House (K,2,4)
9-18-09 Pancake Pigout sponsored by the BUD's club9-24-09 Open House (1,3,5)
9-26-09 Campus Clean-Up
9-28-09 Sally Foster Sale Begins
9-29-09 10 am Volunteer Orientation
2nd/4th Family Night (Math Night, FCAT Writes Night)
10-1-09 Kindergarten Corporate Contributions Contest
10-5-09 10 am Volunteer Orientation
PTA Board Meeting
10-9-09 Fall Pictures
10-12-09 Book Fair Week
Sally Foster Sale Ends
10-14-09 Vision Screening10-15-09 Vision Screening
10-19-09 Literary Pumpkin Festival Week
10-23-09 Fall Carnival
10-24-09 Campus Clean Up
10-30-09 Report Cards Go Home
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